Onyx Management Group provides professional management services to condominium associations. Our managers are often called upon to perform or oversee a wide variety of jobs and as such, they must have a solid understanding of the principles of human resources, contracting, accounting/finance, insurance, physical plant maintenance, government relations, board management, basic construction and law.

We offer the following services to Condo Associations:

• Condo Document Review
• Condo Records Management
• Budgets / Assessments / Collections
• Risk Management & Insurance
• Financial Management
• General Administration
• Accounting Functions
• Board Meetings
• Homeowners Meetings

Accounting Functions

• Bill and collect Association Assessments
• Send late notices for Assessments that are past due
• File Liens for non-payment of Assessments and Fines
• Process and Pay Bills
• Maintain and reconcile bank accounts for the Association

Board Members are provided with monthly accounting statements that include the following:

• Budget Comparison Report
• Balance Sheet
• Delinquent Assessment Report
• Activity Statement
• Copies of Paid Bills
• Checking Account Reconciliation Statement
• Copies of Bank Statements +
• Help draft a yearly budget
• Assist with Reserve Studies
• Assist with Annual IRS Tax Return; Audits
• Maintain current database of property owners

Provide Escrow agent with account balances and charges relating to new ownership

Board Meetings

• Conduct with a written agenda and by parliamentary procedures
• Attend Board meetings, provide data, copies of correspondence and drive through inspection
• Answer questions pertaining to financial statements and give a manager's report
• Advise and assist board to establish consistent Policies and Procedures
• Assist Board with creating payment, collection & CC&R Enforcement Policies
• Provide Board members with copies of meeting minutes
• Enforcement of Covenants, Conditions and Restrictions

Perform regular inspections of the common areas and individual lots (applicable to HOA's)

• Send violation notices to property owners
• Provide Board with copy of inspection report and violation notices mailed to homeowners
• Assist Board in securing compliance of the violation
• Set up hearing with homeowner
• Refer Legal Counsel

Homeowner Meetings

• Print and mail residents notice of Homeowners meetings
• Attend Homeowners meetings
• Assist with the election of the Board of Directors
• Provide homeowners with annual financial reports and budgets

Miscellaneous

• Assist with maintenance, repairs and replacement of capital assets
• Provide Resale Certificates and complete lender questionnaires
• Mail Newsletters
• Assist with Insurance Renewals
• Assist with Annual State Non-Profit Corporation Report